Job Description

Job Position: Accounts Payable Manager
Location: El Segundo, CA (Onsite)
Job Duration: Full-time


Note: Client is looking for aerospace, manufacturing, aviation, Nuclear, Energy, and Defense industry.


Role Overview
Own end-to-end AP operations in a high-growth environment handling 800 1,300 invoices/month. This is a hands-on role focused on scaling processes, improving controls, and supporting future ERP implementation.


Responsibilities

Invoice Processing & Management

• Process 800-1,300+ invoices monthly across QuickBooks, ION, and Ramp
• Review, code, and approve invoices ensuring proper GL account assignment, project codes, and class accounting
• Perform manual three-way matching across disconnected systems until ERP implementation
• Handle employee and candidate reimbursements, corporate card reconciliations, and ad-hoc payment requests
• Manage vendor setup, W-9 collection, and vendor master data maintenance

Payment Processing & Vendor Management

• Execute payment runs to capture early payment discounts and avoid late penalties
• Serve as primary point of contact for 150+ active vendors; resolve inquiries, disputes, and statement reconciliations
• Coordinate with Procurement on vendor onboarding, contracts, and payment terms
• Monitor aging reports and resolve payment holds or exceptions

Process & Controls

• Build scalable AP infrastructure with automations where possible
• Design and document AP policies, procedures, and workflows for a scaling organization
• Implement approval matrices, segregation of duties, and fraud prevention controls
• Build audit-ready documentation and support external audits

System Optimization & ERP Readiness

• Maximize functionality of existing tools: Ramp Pro automation, ION workflows, QuickBooks coding rules
• Document current-state processes and pain points to inform 2026 ERP requirements
• Lead AP workstream for ERP selection, implementation, and data migration

Compliance & Cross-Functional Partnership

• Maintain 1099 vendor tracking and support sales/use tax compliance and annual filings
• Partner with Supply Chain and Receiving on purchase order workflows and vendor management
• Train employees on policies, Ramp usage, and invoice submission requirements

Required Qualifications

• 5+ years of accounts payable experience, with at least 2 years in a senior or lead AP role
• Experience processing high-volume AP (500+ invoices/month) in a fast-paced environment
• Proficiency with AP automation tools and ERP systems
• Strong understanding of three-way match processes, GL coding, and month-end close procedures
• Experience with 1099 reporting, sales/use tax compliance, and audit support
• Track record of building or improving AP processes and controls
• Excellent attention to detail and ability to manage competing priorities
• Strong communication skills for vendor management and cross-functional collaboration

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