Bookkeeper Job at Web Scribble, Boca Raton, FL

RzVKZkVZbFdYZVJrdlRCdXA2R2hYc3lCUWc9PQ==
  • Web Scribble
  • Boca Raton, FL

Job Description

We are seeking a part-time  Bookkeeper (approximately 20 hours per week) to own our day-to-day financial workflows. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working independently while supporting a fast-paced leadership team.

You'll work closely with the CEO and CFO to keep our books accurate, run critical reports, and ensure the sales team is compensated correctly and on time.

Key Responsibilities

Financial Operations & Reporting

  • Run recurring and ad-hoc reports from Web Scribble's homegrown internal systems to support leadership and monthly financial reviews.
  • Maintain accurate, up-to-date records in QuickBooks Online.
  • Assist the CFO with monthly close activities and preparing financial summaries.

Billing & Accounts Receivable

  • Create and send accurate  sales invoices in QuickBooks Online for SaaS subscriptions, job postings, career fairs/events, and revenue-share programs.
  • Validate contract details and pricing before invoicing.
  • Help track outstanding invoices and support collections as needed.

Commissions & Sales Support

  • Prepare monthly  sales commission calculations , reconciling bookings and revenue.
  • Communicate commission statements and corrections to the sales team in a professional, timely manner.
  • Maintain internal documentation on commission rules and adjustments.

Expense Management & Reconciliation

  • Match and categorize expenses from bank feeds, credit cards, and vendor bills in QBO.
  • Perform  monthly bank and credit card reconciliations .
  • Ensure correct allocation of expenses across departments or cost centers.

Administrative & Leadership Support

  • Support the CEO and CFO on ad-hoc operational and financial tasks, including report preparation, document organization, and analysis.
  • Maintain vendor files, W-9s, and year-end documentation to support 1099 filings.
  • Suggest and assist in implementing process improvements or simple automations to streamline workflows.


Qualifications

  • 3+ years of bookkeeping experience; SaaS or transaction-heavy business preferred.
  • Strong proficiency with  QuickBooks Online , including invoicing and reconciliations.
  • High comfort level working with spreadsheets, internal tools, and system exports.
  • Excellent attention to detail and ability to work independently in a part-time, deadline-driven environment.
  • Strong communicator able to interface with executives and the sales team.

What We Offer

  • Flexible ~20 hours per week; remote-first role.
  • Opportunity to meaningfully contribute to a scaling technology company.
  • Close collaboration with executive leadership.

Job Tags

Contract work, Part time, Remote work, Flexible hours

Similar Jobs

Accordance Search Group

Inside Sales / Medical Device Job at Accordance Search Group

Great opportunity to start your career pathway into medical device sales! This role is an office based (near DFW) developmental opportunity with a clealy defined career growth pathway into a field sales role in ~2 years. The on target earnings is $70K (uncapped).... 

Capital One

Senior Lead Software Engineer, Full Stack (Bank Tech) Job at Capital One

 ...Overview Senior Lead Software Engineer, Full Stack (Bank Tech) Do you love building and pioneering in the technology space?...  ...collaborative, inclusive, and iterative delivery environment? At Capital One, you'll be part of a big group of makers, breakers, doers and disruptors... 

Milevista

Nonprofit Marketing Associate Job at Milevista

 ...leadership skills Have backgrounds in customer service, hospitality, retail, promotions, or volunteering (not required) No prior experience is needed we provide full paid training. What Milevista Offers W-2 employment with weekly base pay and performance... 

The Resource Link, Inc

Accounts Payable Manager Job at The Resource Link, Inc

Hybrid - 2 days in office The Accounts Payable Manager is responsible for leading and directing all activities of the Accounts Payable Department for our large publicly traded client. This role ensures timely and accurate payments to vendors, strong internal controls... 

Kohler Co.

Meat Cutter II, Woodlake Market Job at Kohler Co.

 ...Meat Cutter II, Woodlake Market Work Mode: Onsite Location:? Kohler, WI Opportunity As a Meat Cutter, you are responsible for expertly cutting, trimming, and preparing a variety of fresh meats to meet customer needs and uphold the store's premium standards...