Job Description

We are a seeking a highly organized, proactive Executive Assistant / Office Manager to support executive leadership and oversee day‑to‑day administrative and office operations for a nonprofit organization. This trusted role is ideal for someone who thrives in a fast‑paced environment, brings precision to financial and administrative processes, and represents a nonprofit organization with professionalism, discretion, and compassion.

What You’ll Do

• Manage administrative and operational workflows to keep the office running smoothly
• Support donation and revenue processing across multiple channels
• Prepare bank deposits, track transactions, and maintain accurate financial records
• Manage accounts payable and coordinate with an external accounting partner or finance team
• Maintain accurate records in CRM and internal systems
• Prepare professional correspondence, reports, and presentations
• Manage executive scheduling, meetings, correspondence, and follow‑up
• Serve as a primary point of contact for donors, families, partners, and community members
• Answer inquiries professionally and direct requests appropriately
• Support events, donor engagement activities, and special projects as needed

What We’re Looking For

• Proven experience in executive support, office management, or administrative operations
• Strong financial and administrative skills with exceptional attention to detail
• Advanced proficiency with Microsoft Office, Google Workspace, CRM platforms, and presentation tools
• Comfort using AI tools and modern technology to improve efficiency
• Excellent written and verbal communication skills
• High level of discretion, sound judgment, and professionalism
• Ability to manage competing priorities independently
• Passion for nonprofit work and alignment with a mission‑driven organization

Why You’ll Love This Role

• Meaningful work with direct impact in the community
• Trusted role working closely with executive leadership
• Varied responsibilities across operations, finance, and communications
• Supportive, purpose‑driven nonprofit environment

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