Job Description

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Job Title: Billing Specialist

Location: New York, NY 10017

Salary/Payrate: $70K-$90K annually bonus and AWESOME benefits!!!

Work Environment: Hybrid - Initially 1 day a week remote, 2-3 days remote after initial orientation period

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $1,000 should the person you refer gets hired

Job Description:

Our client, an AmLaw 200 firm, is looking to hire a Billing Specialist at their offices in New York City 10017. This is a fulltime, direct hire role paying an annual base salary of $70K to $90K plus a performance-based bonus and excellent benefits package. This role will allow for a hybrid work week with 1 day remote initially and 2-3 days remote following a one-month orientation period.

The Billing Specialist is responsible for the processing of client invoices and customer service for internal and external clients. The ideal candidate will demonstrate excellent communication skills, and strong organizational skills with attention to detail.

PRIMARY RESPONSIBILITIES:

• Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices.
• Maintain extreme awareness of special billing instructions and rate exceptions.
• Complete all tasks necessary to generate client invoices.
• Troubleshoot issues that arise when utilizing Aderant.
• Prepare and send the edited invoices to the legal administrative assistants.
• Support and provide ad hoc reports, detail summaries to Legal Staff, and pull and assist with monthly proforma and invoices.
• Apply invoice discounts as they apply.
• Process WIP write/downs with appropriate approvals.
• Apply unallocated funds with attorney direction.
• Field emails from attorneys and LAAs requesting various changes to existing invoices and creating additional invoices as needed.
• Complete billing for all assigned attorneys ensuring there are no delays for prebilling in the next cycle.
• Apply trust funds with attorney direction.
• Responsible for assisting attorneys and legal support staff with internal/external client requests.

QUALIFICATIONS:

• Education: Associates or Bachelor’s degree in accounting or related area of business preferred.
• Experience: Minimum 3+ years of legal billing experience preferred.
• Systems and Technical Proficiency: Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB software preferred.
• Experience working with Microsoft Office, including Word, Outlook, and Excel, required.
• Organization and Independence: Strong organizational and time management skills to prioritize heavy workload to meet time-sensitive deadlines.
• Ability to work both independently and as part of a team with minimal supervision.
• Communication and Interpersonal: Excellent written and verbal skills in order to provide professional, efficient customer service functions.
• Ability to grasp new concepts in a timely manner and teach them to others as needed.

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